What to do after a General Meeting?

After a General Meeting (GM) of your association, consider the following actions:

1) Minutes of the meeting

Prepare and approve a final version of the minutes of the General Meeting, including a list of members present or represented and, for each agenda item, a summary of the topics discussed, the conclusions reached and/or the decisions adopted, whether positive or negative, together with the voting results (unanimous approval or abstentions, number of votes in favour and number of votes against). Any member may request a copy of the minutes or consult the minutes of General Meetings at the association’s registered office.

2) Filings with the Luxembourg Business Registers (LBR) and the Register of Beneficial Owners (RBE)

• If your General Meeting approved the annual accounts, file the accounts with the Luxembourg Business Registers (LBR) within one month of their approval.
• If your General Meeting appointed new directors, renewed the mandates of previously appointed directors, or removed directors, file the updated list reflecting the composition of the Board of Directors with the Luxembourg Business Registers (LBR) and the Register of Beneficial Owners (RBE).
• If your General Meeting approved an amendment to the articles of association, file the consolidated version of the amended articles with the Luxembourg Business Registers (LBR).
• If your General Meeting decided to dissolve the association, file the resolution on the dissolution and the resolution concerning the allocation of the association’s assets with the Luxembourg Business Registers (LBR) and the Register of Beneficial Owners (RBE).