The Role of the Secretary

The secretary plays a key role in the smooth administrative and organisational functioning of the association.

Their main responsibilities include:

Administrative management:

• Ensuring the day-to-day administrative follow-up of the association.
• Ensuring that documents comply with current legislation.

Drafting and distribution of minutes:

• Writing the minutes of general assemblies and executive board meetings.
• Sharing them with members in a clear and concise way.
• Guaranteeing traceability of the decisions taken.

Organisation and archiving of official documents:

• Keeping statutes, internal regulations, and other foundational documents up to date.
• Filing and preserving important documents (correspondence, statutes, contracts, etc.).
• Managing the calendar of administrative obligations (declarations, reports, etc.).

Internal and external communication:

• Facilitating the flow of information between members, the executive board, and external partners.
• Possibly drafting official letters or correspondence.

Support for activity coordination:

• Acting as a link between different stakeholders.
• Assisting with the logistical preparation of meetings or association events.

The secretary makes a significant contribution to internal cohesion, transparency, and the overall efficiency of the association.